Supply Assistant at UNHCR

UNHCR Supply Assistant Job Posting (Summary)

Location: ADDIS ABABA Job Type: Full-time Temporary Assignment (6 months) Grade: GS-6 Staff  Deadline: Sep 1, 2024

About the Role:

The Supply Assistant is responsible for supporting all aspects of the UNHCR’s supply chain in ADDIS ABABA, Yemen. This includes planning, procurement, transportation, customs clearance, warehousing, asset & fleet management, and monitoring.

Key Responsibilities:

• Ensure timely delivery of goods and services to refugees according to UNHCR rules and procedures.
• Prepare plans for delivering relief and non-food items.
• Apply UNHCR sourcing & procurement strategies for purchasing commodities and services.
• Maintain accurate records on supply activities and provide reports.
• Evaluate purchase requisitions and ensure they meet specifications.
• Draft and dispatch requests for quotations or tenders, and assist in evaluating offers.
• Prepare Purchase Orders and monitor the manufacture/transport of ordered goods.
• Provide guidance on UNHCR procurement policies to requesting entities.
• Manage storage of goods according to best practices and UNHCR regulations.
• Implement effective asset and fleet management.
• Monitor the quality and accuracy of supply chain data.
• Support country needs assessment plans and combine them into regional procurement plans.
• Ensure local liaison with partners to support supply activities (Country Operations only).

Minimum Qualifications:

• 3 years of relevant experience with a High School Diploma OR 2 years with a Bachelor’s degree (or equivalent).
• Trade, Business Administration, Economics, Marketing, or a related field (certificate preferred).
• Knowledge of English and the UN working language of the duty station (Arabic in this case).
• Strong analytical and negotiation skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Desired Qualifications:

• Experience with humanitarian organizations.
• Understanding of humanitarian logistics and supply chain challenges.
• Experience in customs clearance procedures.
• Expertise in handling customs documentation.
• Meticulous attention to detail.
• Ability to work under pressure and adapt to changing circumstances.
• Strong negotiation and communication skills in English and Arabic.

Additional Information:

• UNHCR is an equal opportunity employer and welcomes applications from qualified candidates regardless of race, color, sex, national origin, age, religion, disability, sexual orientation, and gender identity.
• To learn more about UNHCR and this specific position, please refer to the full job description linked at the bottom of this summary.

More Details About the UNHCR Supply Associate Position in Aden, Yemen

Understanding the Challenges

While the job description outlines the general responsibilities of a Supply Associate, it’s crucial to understand the specific challenges of working in Aden, Yemen.

• Security: Aden is a complex and volatile environment. The position will likely involve working in high-risk areas, requiring strong security awareness and adherence to safety protocols.
• Logistics: Given the ongoing conflict and infrastructure challenges, logistics in Yemen are extremely complex. The Supply Associate will need to be adept at overcoming obstacles such as limited transportation options, supply chain disruptions, and port congestion.
• Humanitarian Context: The position requires a deep understanding of the humanitarian crisis in Yemen, including the needs of refugees and internally displaced persons. The Supply Associate will need to be able to prioritize tasks based on the urgency of humanitarian needs.
• Cultural Sensitivity: Yemen has a rich and complex culture. Effective communication and cross-cultural understanding are essential for building relationships with local communities, government officials, and partners.

Additional Responsibilities

Based on the challenging environment, the Supply Associate may also be involved in:

• Emergency Response: Supporting emergency procurements and distributions in response to sudden crises.
• Coordination: Collaborating with other humanitarian organizations to optimize resource utilization and avoid duplication of efforts.
• Capacity Building: Providing training and support to local staff on supply chain management practices.
• Security Management: Participating in security assessments and implementing security measures to protect staff and assets.

Compensation and Benefits

UNHCR offers a competitive compensation package, including:

• Base salary
• Living allowances
• Security allowances
• Medical insurance
• Education grants for dependents
• Home leave entitlements

However, it’s important to note that the specific benefits package may vary depending on the security level of the duty station.

Would you like to know more about the application process or the specific security situation in Aden?

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