Senior HR Assistant at UNEP in Montreal, Canada

“Apply and work as a Senior Human Resources Assistant at UNEP in Montreal, Canada”

UNEP, the United Nations Environment Programme, is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.

The UNEP’s Economy Division aims to encourage the adoption of policies, technologies, and practices that promote sustainable consumption and production, efficient use of natural resources, safe chemical management, and mutually supportive trade and environment policies.

What are the advantages that come with being employed at UNEP:

• Making a significant impact on addressing environmental challenges and promoting sustainable development.
• Having the opportunity to be at the forefront of environmental policymaking, influencing and shaping international discussions and decisions on critical environmental issues.

Job Details:
Job Title: Senior Human Resources Assistant
Unit: UNEP
Job Place: Montreal, Canada
Deadline: Friday, 19 April 2024

Education & Qualifications Requirements:

Work Experiences:

• A minimum of ten years of progressively responsible experience in human resources, management, administrative services, or related areas is required.
• The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.
• A minimum of five (5) years of experience in an HR staff administration environment in an international organization is desirable.
• Experience in the administration of entitlements and benefits, and processing personnel transactions in Enterprise Resource Planning Systems (ERP) is desirable.
• Experience in the application of staff rules and regulations within the United Nations or a similar international organization is desirable.
• Previous experience in recruitment processes is desirable.
• One (1) year or more of experience in data analytics or related areas is desirable.

Languages:

• Fluency in English and French is required.
• Knowledge of another official United Nations language is desirable.

Career Key Responsibilities:

Recruitment and Placement:

• Remember to participate in candidate selection for secretarial, clerical, and related positions, including evaluating applications, conducting interviews, and shortlisting candidates.
• Assists in the filling of posts.
• Provides input into policy development for the HR policies of staff in the General Service and related categories.
• Schedules and coordinates entry tests for secretarial/clerical/trades and crafts/security positions.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking the status of vacancy announcements.
• Advises staff on visa matters.

Administration of Entitlements:

• Reviews and processes data about conditions of service.
• Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations concerning travel, payment currency, and rental subsidy.
• Monitors issues on conditions of service of the staff and advises the supervisor of any developments.

Staff Development and Career Support Training:

• Assists in the development of a career development program.
• Assists in the organization and conduct of training courses and workshops.

Classification:

• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.
• Assists in providing documentation and background materials relating to classification appeals.

General:

• Supervises the maintenance of automated databases and the centralized reference and filing systems.
• Researches a range of HR-related issues and prepares notes/reports.
• Researches precedents, policy rulings, and procedures.
• Supervises compilation and preparation of statistical reports on HR-related issues.
• Assists in the preparation of information circulars for HR-related issues.
• Conduct exit interviews for separating staff and assist him/her in final arrangements.
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• Provides office support, drafts, edits, and finalizes communications, manages budgets in UMOJA, maintains files/records, schedules appointments/meetings, and monitors deadlines.
• Prepares written responses to queries concerning HR-related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Assist with collecting and analyzing data, preparing presentations and reports, and responding to queries for decision-making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.

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