Under the direct supervision of the Director of the Postal Technology Centre, assure the complete financial management of the DCTP, the professional establishment of all contractual relations of the DCTP with customers, members, partners and providers, as well as internal agreements within the International Bureau (IB), fulfil the secretariat role of the Telematics Cooperative (TC) Management Board, and support the establishment and maintenance of TC strategy. 1. Financial management – Ensure the financial health of the DCTP and support a future-oriented strategy. – Continuously assess and improve the general DCTP financial management policy. – Lead the development and implementation of annual DCTP budgets and forecasts, and plan investments. – Lead monitoring and reporting processes relating to the DCTP budget and financial operations. – Ensure adherence of all DCTP financial operations with the UPU Financial Rules and the International Public Sector Accounting Standards (IPSAS). – Manage the funds-in-trust held on behalf of certain postal operators and assume responsibility for expenditure monitoring and reporting to these postal operators. – Ensure the proper keeping of accounts and liaise with the Internal and External Auditors. 2. Business support – Bill DCTP customers, plan and control their due settlements. – Prepare periodical financial reports for IB management and TC members. – Manage and provide financial information to DCTP customers related to network traf¬fic, licences, projects, missions and membership fees. – Manage all missions by DCTP staff. – Consolidate and publish the annual DCTP price list (Schedule of Charges). – Ensure, with the Project Management Office (PMO), the monitoring and reporting of costs and revenues of the DCTP customer projects and services, as well as accurate quarterly cross-charging between TC and other budgets. 3. Contract and licence management In collaboration with the DCTP units, ensure all contractual relations with postal opera-tors, partners, private businesses and internal IB contacts, in coordination with the Legal Affairs Directorate. – Draft and secure for validation contract (licence) agreements. – Administer TC contracts and develop agreements. 4. Secretariat of the TC Management Board – Manage the activities of the TC and its Management Board, in conjunction with the DCTP Director and the Administrative Support Specialist. – Work with the DCTP Director and units to prepare and present the quarterly TC fore¬cast and the TC budget to the TC Management Board. – Organize TC General Assemblies and assist the DCTP Director in his duties as TC Secretary. – Oversee the TC Rules of Procedure, ensuring compliance and application by TC members. – Coordinate the drafting of the TC strategic plan and contribute to its development. 5. Management of arrears and sanctions Within the delegated authority and under the guidance of the DCTP Director: – Formulate proposals for tracking and reducing arrears. – Inform DCTP customers on arrears-related matters. – Establish and follow up on instalment plans. – Limit product usage on instruction. – Report on the status of arrears on a yearly basis to the TC Management Board. – Implement measures for bad debtors according to TC Management Board decisions. 6. Control Analyze and report: – from the Project and Portfolio Management (PPM) system on effort vs income; – regularly on forecasts vs contracted effort; – on the IB IT consulting contribution to the Finance Directorate. 7. Procurement Streamline and oversee all procurement processes required for projects and products provided by the DCTP: – In collaboration with the DCTP units, coordinate with the Tenders and Procurements Committee (TPC) for the submission of calls for tenders and derogation requests. – Track and analyze applications in terms of conformity with the UPU Financial Regulations, Rules and policy. – Maintain contract information in the Contract Lifecycle Management (CLM) system. 8. Leadership and management – Lead and manage the unit, promoting a spirit of professional curiosity, anticipating new challenges, seeking solutions and assessing their efficacy, all the while showing a commitment to achieving excellence. – Launch the development and implementation of the unit’s work plan, in particular establishing the forecasts, priorities and anticipated needs in terms of human and financial resources. – Lead, motivate, guide and ensure the ongoing development of team members. Draw up their work plans and objectives, give them feedback on their work, highlight posi¬tive results and resolve issues surrounding less positive results. – Manage leave and absences, as well as overtime and replacements when required.

Professionalism: – Takes responsibility for own actions and decisions, and for the consequences of these; – Produces and delivers high-quality results; – Drives change and improvement, continually searching for new ways to position the organization for success; – Ensures that knowledge and learning is shared across the organization and encourages staff to learn from each other. Ethics: – Ensures that personal views and convictions do not compromise ethical principles; – Understands and behaves in accordance with the UPU’s professional, ethical and legal framework; – Does not abuse power or authority vested by functions; – Respects commitments and promises made to internal and external partners; – Promptly confronts unprofessional or unethical behaviours and takes immediate appropriate action; – Maintains confidentiality and treats sensitive information with discretion. Focus on results: – Quickly identifies issues and the right person to provide solutions, and shows strong client orien tation in business dealings; – Explores the options for finding innovative solutions to improve work processes and results; – Remains focused and keeps morale high when faced with adversity; – Reallocates resources quickly and effectively when faced with unforeseen events Teamwork: – Encourages cooperation among staff within the programme and directorate and across the organization; – Collects and assesses information on a broad range of issues related to the team’s work and seeks common solutions; – Encourages others to be innovative in order to improve outcomes. Team management: – Demonstrates the ability to delegate responsibility, motivate and lead, and provide effective coaching and performance feedback; – Coordinates the activities of the team; – Delegates work efficiently within the team and evaluates the team’s work in a timely and fair manner; – Clearly communicates work expectations and defines successful indicators; – Takes ownership of the team’s problems and seeks sustainable solutions; – Recognizes team participation and rewards individual contributions; – Ensures a good planning of work and regularly reassesses priorities to ensure delivery of the expected outcomes; – Motivates team members to strive for excellence. Job-related competencies: – Ability to see the big picture and capacity for analysis and synthesis. – Leadership and decision making. – Rigour and precision in work. – Ability to plan work, manage priorities and take decisions. – Ability to apply connected thinking and work as part of a team. – Oral communication skills to be able to present complex figures to all audiences. – Ability to prepare documents with complex figures, as well as procedures, rules and instructions.

Advanced university degree (master’s degree or equivalent) in the field of financial management and accounting or economics, or first-level university degree (bachelor’s or equivalent) in the field of financial management and accounting or economics.

With an advanced university degree, at least seven years of professional experience in the field of accounting or financial management in IT commercial/service management, is desirable. With a first-level university degree, at least nine years of professional experience as outlined above is required.