HUMAN RESOURCES ASSISTANT (50% part-time)

HUMAN RESOURCES ASSISTANT this vacancy is available for 50% part-time employment. The incumbent works under the direct supervision of the Associate Administrative and Human Resources Officer and the overall guidance of the Head of the Administrative and Personnel Division. S/he performs human resources administration functions, including those related to recruitment and selection, payroll, entitlements and benefits, administration of consultants and individual contractors, maintenance of personnel files, responding to staff queries, and other related human resources functions.

Recruitment and placement – Monitors job openings, processes applications, and arranges for written assessments and interviews.

– Initiates and follows up on reference checks and academic verifications and ensures the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching letters of appointment and statements of emoluments.

– Reviews and approves time and attendance requests (maternity leave, paternity leave, certifies sick leave, special leave without pay (SLWOP), etc.

– Reviews and approves staff travel entitlements for home leave, family visits, and education grant travel.

– Process requests for salary advances, rental subsidies, dependency allowances, and other payroll-related entitlements.

– Ensures banking details for all staff members and non-staff personnel are updated in Umoja.

– Monitors contract expiration dates and processes requests and actions for contract extensions.

– Maintains HR data in Umoja, paying attention to the accuracy of personal data, family status, dependency information, organizational assignment, addresses, absence quotas, time, and attendance records, etc.

– Replies to queries from staff on payroll, entitlements, and other relevant HR-related issues, and keeps them informed on progress.

–  with onboarding and separation processes and entitlements as required.

– Assists in reviewing and submitting documentation to the Pension fund or the medical insurance company, as required.

– Assists in the recruitment and selection of consultants and individual contractors, reviews and processes shopping carts for consultants and individual contractors, and processes or amends purchase orders/contracts for consultants and individual contractors.

– Maintains HR-related automated systems and applications including automated databases containing HR-related statistics and prepares periodic reports.

– Researches a range of HR-related issues and assists in the preparation of notes/reports.

– Provides general office support services; processes, drafts, edits, proofreads, and finalizes for signature/approval a variety of correspondence and other communications;

– Sets up and maintains personnel files/records (electronic and paper);

– Prepares written responses to queries concerning HR-related matters.

– Assists with visualizations and updating information material such as web pages or brochures.

– Performs other related duties as required.

– Professionalism: Knows human resources policies, procedures, and practices and ability to interpret and apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps; shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

– Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

– Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts by final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

– Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

– Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

A high school diploma or equivalent is required.

– A University Degree in Human Resources Management, Business Administration, Public Administration, or a related area is an asset.

– Coursework/training in human resources is highly desirable.

– Very good computer skills are considered an added advantage.

– A minimum of five (5) years of progressively responsible experience in human resources management, administrative services, or related areas is required.

– Experience in the Human Resources context within the UN Common System or other comparable international organizations is desirable.

– Experience with using Enterprise Resource planning such as Umoja for the administration of staff benefits and entitlements is desirable.

English and French are the official languages of the Court. For this post, excellent command of either English or French and working knowledge of the other language is required.